Client Stories

Rush University Medical Center

Leaders for this 5.7 million square foot Chicago campus tackled a colossal document management challenge through a unique ATG solution.

Client Stories

Rush University Medical Center

Leaders for this 5.7 million square foot Chicago campus tackled a colossal document management challenge through a unique ATG solution.

Client Stories

Rush University Medical Center

Leaders for this 5.7 million square foot Chicago campus tackled a colossal document management challenge through a unique ATG solution.

The Challenge

Chicago’s Rush University Medical Center is a large academic healthcare institution providing life-saving treatments. In 2006, Rush began a 10-year modernization project to build new facilities, renovate existing buildings, and adopt new state-of-the-art technologies.

These efforts accumulated upwards of 40,000 documents and drawings. Rush needed a system that not only allowed personnel to retrieve these documents faster, but also prevented loss while freeing up valuable space.

Rush called on ATG to develop a cloud-based solution to manage all campus documents and drawings more efficiently.

Facility Document Management Drawing
Facility Document Management Dashboard

The Solution

Based on the center’s needs, ATG built a customized interface to allow quick access to documents—drawings, warranties, specs, etc.—with intuitive navigation and powerful, Google-like search capabilities.

Before implementing ATG’s Facility Document Management (FDM) system, locating a document was a time-consuming task for Rush staff. Old documents and multiple different project scopes were stored throughout the massive campus, often buried deep in boxes, in large drawing rooms, or on floppy disks and CDs.

Now, with this centralized tool, an unlimited number of authorized users can access campus documents directly through the web interface of the solution quickly and easily. This saves Rush personnel an enormous amount of time, while minimizing errors due to staff and contractors using different information. Everything is stored in secure, electronic format with a fail-safe backup system, so loss of documentation is no longer a concern.

A critical feature the technology has over similar solutions is its built-in email notification system for time-sensitive documents. When documentation such as contracts or warranties have required actions pending, the system automatically sends alerts to all relevant personnel.

Facility Document Management Search
“We envisioned a system where you could drill down to the drawings and documents you needed with just a few clicks of the mouse and ATG made it happen.”

Mike Craig - Director of EngineeringRush University Medical Center

The Results

“The process has really taken us to the next level, and has saved the medical center time and money by streamlining the document retrieval process,” says Mike Craig, Director of Engineering.

“The system contains many layers of detail that our staff and outside contractors and consultants rely on. Everyone who accesses documents and drawings on our facility information system is saving a tremendous amount of time, because they can query the system, find the document they need, and drill down to the information they seek in a matter of minutes.”

Learn more about ATG’s Facility Document Management solution.

Find out how you can manage critical facility documents much more effectively. Request our guide, “Transforming Construction Closeout Chaos into Operational Success.”

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Facility Document Management Guide

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